Table’s Privacy Policy

 

Data Controller

Licenced Minister, 24 Basil Drive, Downham Market, PE38 9UH

Introduction

The scope of this privacy notice covers all data subjects whose personal data is collected, in line with the requirements of the GDPR (General Data Protection Regulation). This notice governs the handling of personal data by Table where the information has been supplied by the data subject for the purposes of undertaking diocesan duties. This privacy notice will be published on our website and will be reviewed regularly. This policy covers:

  • Our responsibilities

  • Why we process your personal information

  • What information about you we may process

  • How long we keep your information for

  • Who we may share this information with

  • Your rights under the law.

Responsibilities

The Data Protection Manager is responsible for ensuring that this notice is made available to data subjects prior to Table collecting/processing their personal data.

All representatives of Table who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject's attention and their consent to the processing of their data is secured where consent is used as a basis for processing.

How does Table collect your personal data?

  • Table may have received your data via the subscription service on our website, by becoming a volunteer, joining a WhatsApp group ran by Table or by supplying it to someone representing Table.

Why Table processes personal details

  • To provide and operate Table Downham Market

  • To be able to contact our Visitors and Users with general or personalized service-related notices and publicity materials

  • To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services; 

  • To comply with any applicable laws and regulations.

 

Consent

Where we are using consent to process your data, by consenting you give us permission to process your personal data specifically for the purposes identified.

Consent is required for Table to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

You may withdraw consent at any time by informing us that you wish to withdraw your consent. This can be by email, letter, telephone or in person.

Type of information processed

We process information relevant to the above reasons and purposes. This information may include:

  • Personal details

  • Family details (such as next of kin)

  • Qualification and training records

  • Financial details in order to make payments.

We also process special categories of data. This information may include:

  • Religious beliefs

Our website uses cookies for important reasons, such as:

  • To provide a great experience for visitors and

  • To monitor and analyse the performance, operation and effectiveness of Wix's platform.

  • To ensure the website platform is secure and safe to use.

To learn more about cookies please visit: https://www.allaboutcookies.org/

What if I do not want to provide the information asked for?

You do not have to provide us with any personal data you do not want to. However, failure to provide data that we need to carry out our duties will mean that we won't be able to provide you with services you have requested.

How long will we keep your information?

  • We will only keep information for as long as necessary in line with our retention schedule.

  • Some personal information may be retained indefinitely to ensure compliance with our legal safeguarding requirements.

Sharing information

  • Information might be shared with individuals or organisations including Ely Diocese and other recipients where it is necessary to share data to discharge our obligations.

  • Information may also be shared with any third-party services we engage to help us fulfil its obligations. These include:

    • Mailing providers

    • Survey tools

    • Training providers

    • Regulatory bodies required by law.

Where we keep this information?

  • Information Table stores is encrypted and securely held on password protected servers with no permitted access to anyone unless they have an operational business need to do so.

  • If a data subject permits us to do so, contact information will be made available through our website. It should be noted this information will then be visible outside of the UK.

  • Table reserves the right to make use of third party services to keep you updated (such as MailChimp for subscription e-newsletters and Survey Monkey for questionnaires). Please note that these third party services may hold your personal data in the US: any personal data processed in the US is in accordance with the Privacy Shield safeguard.

  • Table’s website is hosted on the Wix.com platform. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

Your rights

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access - you have the right to request a copy of the information that we hold about you. You can obtain a copy of our subject access request form from the Diocesan Data Protection Manager.

  • Right of rectification - you have a right to correct data that we hold about you that is inaccurate or incomplete.

  • Right to be forgotten - in certain circumstances you can ask for the data we hold about you to be erased from our records.

  • Right to restriction of processing where certain conditions apply to have a right to restrict the processing.

  • Right of portability - you have the right to have the data we hold about you transferred to another organisation.

  • Right to object - you have the right to object to certain types of processing such as direct marketing.

  • Right to object to automated processing, including profiling you also have the right to be subject to the legal effects of automated processing or profiling. We currently do not use any automated decision-making or profiling: if this changes we will update this privacy notice accordingly.

  • Right to judicial review: in the event that Table refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data. To exercise any of these rights please contact our Data Protection Manager.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Table (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with the Information Commissioner's Office and Table’s Data Protection Manager.

Changes

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

 

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